Permission for this service: This feature requires Admin or Automation Manager permission.SaaS status: The target SaaS must already be connected. The connection must use administrator credentials (including API permissions) that allow account creation and deletion.
Prerequisites
Confirm the following settings are complete before creating a workflow.This service performs operations on behalf of the “Super Admin” account connected to Google Workspace.Because accounts outside the connected workspace cannot be created, you must connect each workspace individually.
| Item | Description |
|---|---|
| Connect Google Workspace (the domain where you want to add accounts) | Go to Integrations > Integrations and connect the domain (workspace) where you want to add accounts. ※ If multiple domains are registered under a single workspace, this step is not required. |
| Mapping in the workflow | Go to Automation > Services > Connection Settings > [Add Connection] and confirm that the target Google Workspace domain is mapped in the “Add Service Connection” screen. ※ If multiple domains are registered under a single workspace, this step is not required. |
| Register directory information | Go to Directory > Directory Information and configure the following as the workflow trigger and account information. |
| Email address | Register the new email address to be created in Google Workspace. The address does not need to exist at this point. It will be activated in Google Workspace after the automation runs. |
| Employment start date | This serves as the reference date for when the automation runs (e.g., the employee’s start date). |
| Type | Used to filter the targets, such as full-time employees or contract employees. |
Workflow Configuration
Go to Automation > [Create Automation] and create a Google Workspace “provision” workflow. See the related page for details. 3-1. Configure a Workflow for Employee Onboarding Also refer to the following page for an overview of how automation runs. 5. How Automation RunsNotes
- Domain mismatch The directory email address domain must match the domain configured in the prerequisites. Otherwise, an error occurs.
- License count If the Google Workspace license limit has been reached, account creation will fail. Check the available license count in advance.